Privacy Policy
Effective Date: July 9, 2026
United Way of Miami County (“United Way,” “we,” “our,” or “us”) operates this website to share information about our organization, programs, partner agencies, and related community activities. This Privacy Policy explains how information is collected, used, shared, and retained when visitors use this website, when Partner Agencies register and submit materials, and when Board Members access the website to review agency applications and related information.
Information Collected
Information may be collected directly from users when forms are submitted, accounts are created, or other website features are used, and technical information may also be collected automatically through normal website operation.
Information provided by visitors
Visitors may provide information such as names, email addresses, phone numbers, and any message or information submitted through website forms or other contact features.
Information provided by Partner Agencies
When a Partner Agency creates an account or submits an application through this website, information may be collected including organization name, contact names, email addresses, phone numbers, mailing addresses, login credentials, program information, and financial information submitted as part of the application or review process.
Partner Agencies may also submit organizational financial data and related supporting information through this website. Certain financial information submitted by Partner Agencies may be public record or otherwise intended for review as part of the agency application and allocation process.
Information provided by Board Members
Board Members may register for website accounts in order to review Partner Agency applications and related submissions. In connection with those activities, Board Members may provide information such as their names, email addresses, login credentials, comments, notes, scoring, recommendations, approvals, or other review-related content submitted through the website.
Automatically collected information
Like many websites, this site may automatically collect limited technical information such as IP address, browser type, device type, referring pages, pages visited, and approximate usage information needed for security, site administration, and performance monitoring.
How Information Is Used
Information collected through the website may be used to:
- Operate, maintain, and improve the website and its features.
- Create, manage, and secure user accounts for Partner Agencies and Board Members.
- Receive, store, organize, and review Partner Agency applications and supporting materials.
- Allow authorized Board Members and administrators to review applications, make notes, communicate internally, and approve or evaluate submissions.
- Respond to inquiries and communicate about website use, applications, or administrative matters.
- Maintain records, support reporting, and meet legal, compliance, or organizational obligations.
- Protect the security and integrity of the website and its users.
Account Access and Role-Based Use
Certain portions of the website are available only to registered users with appropriate permissions. Partner Agency users may access areas used to submit and manage agency information, while Board Members and administrators may access areas used to review submitted materials and record internal notes or decisions.
Access to submitted information is intended to be limited based on user role and legitimate organizational purpose. However, users should submit only information appropriate for the application and review process and should avoid including unnecessary sensitive personal information unless specifically requested.
Partner Agency Financial Information
This website allows Partner Agencies to submit organizational financial data as part of the application, review, and funding process. That information is collected for operational review, evaluation, recordkeeping, and decision-making purposes by authorized United Way personnel and authorized Board Members or reviewers.
To the extent financial submissions contain information that is public record, such information may not be treated as confidential in the same manner as private personal information. Even so, reasonable efforts may be made to limit access to submitted materials to users who require access for program administration or review.
Board Member Notes and Reviews
Board Members may use the website to review Partner Agency submissions and to create notes, comments, ratings, recommendations, approvals, or similar review content. Those notes and review materials may be accessible to authorized administrators, other authorized reviewers, or designated decision-makers involved in the evaluation process.
Internal review notes are collected and retained to support the organization’s governance, allocation, and oversight functions. Users should understand that information entered into review fields may be stored as part of the organization’s records.
Social Media Embeds
This website may display embedded content or feeds from Facebook and Instagram. Embedded content from third-party platforms may behave as though the visitor accessed the third-party platform directly, and those providers may collect data, use cookies, or track interactions with embedded content, especially when a visitor is logged into that third-party service.
Facebook and Instagram are services provided by Meta, and interactions with embedded social media content are governed by Meta’s own privacy terms and policies. This website does not control the data collection or tracking practices of those third-party services.
Cookies and Similar Technologies
This website may use cookies or similar technologies to support core website functions, user sessions, login persistence, security, and performance. Third-party content or services embedded on the site may also use cookies or similar technologies under their own policies.
Users may be able to control certain cookie settings through their browser preferences, although disabling cookies may affect website functionality, including login-related features.
Sharing of Information
Personal information is not sold. Information may be shared only as reasonably necessary with website hosting providers, technical service providers, plugin or platform vendors, professional advisors, authorized staff, authorized Board Members, and other parties who need access to operate the website, administer the application process, or support organizational functions.
Information may also be disclosed when required by law, when necessary to protect rights or security, or when needed to investigate fraud, misuse, or technical incidents affecting the website or its users.
Data Retention
Information may be retained for as long as reasonably necessary to operate the website, maintain user accounts, administer Partner Agency applications, preserve Board review records, comply with legal obligations, resolve disputes, and enforce website policies.
If a user requests deletion of account information, certain records may still be retained where necessary for administrative, legal, security, archival, or organizational recordkeeping purposes.
Security
Reasonable administrative, technical, and organizational measures may be used to help protect information submitted through the website. However, no method of transmission over the internet and no method of electronic storage can be guaranteed to be completely secure.
User Rights and Requests
Users who have registered accounts or submitted information through the website may request access to personal information held about them, and may also request correction or deletion where appropriate, subject to any legal, security, administrative, or record-retention requirements that apply.
Requests regarding privacy or personal information may be submitted using the organization’s posted contact information or by contacting the website administrator.
Third-Party Services
This website may rely on third-party providers for website hosting, security, communications, form handling, analytics, social media content, and other operational tools. Those providers may process information on behalf of the organization or collect certain data under their own privacy terms, depending on the service involved.
Changes to This Privacy Policy
This Privacy Policy may be updated from time to time to reflect changes in website functionality, organizational practices, legal requirements, or third-party services. Any updated version will be posted on this page with a revised effective date.
Contact Information
Questions about this Privacy Policy or requests relating to personal information should be directed to United Way of Miami County using the contact information published on this website.